This has happened to all of us more than once: you receive a presentation and open it to a scary “Missing Fonts” pop-up. A missing font could mess up the format of an otherwise perfect deck of slides, you or your colleagues have spent hours developing.

Worry no more! There is a simple solution to this missing font problem, you can thank Microsoft. What you will need to do is embed the fonts you have used in your current document.

Tip: You should only embed the fonts you used and not all fonts as this will help reduce the file size.

Let’s see how to do it on PowerPoint 2010:

• Click on “File” (top-left)
• Click “Options” on the left pane

You now have the PowerPoint Options window open

• Select the “Save” tab 
• Now check the “Embed fonts in the file” box 

You now have two options, but as I explained earlier you should

• Select “only the characters used” as this will reduce the file size 

• On PowerPoint 2007, you should click on the round Office button (top-left) then click on “PowerPoint Options” at the bottom of the menu. 
• On PowerPoint 2003, you should click on “Tools” then “PowerPoint Options” and finally “Save”.